Privacy Policy - Automated Form Builder

1. Overview

This Privacy Policy outlines how the Automated Form Builder portal collects, uses, and safeguards personal information during the candidate onboarding process. We are committed to maintaining the confidentiality and integrity of all data submitted through our system.

2. Information Collection

We collect information provided directly by candidates for the purpose of completing official onboarding and verification documentation. This information may include:

Contact details such as full name, email address, physical address, and telephone number.
Employment eligibility details and identity verification information required for standard onboarding packages.

3. Use of Information

Information collected is used strictly to facilitate onboarding, verify candidate credentials, populate required federal intake packages, and coordinate background screening requirements. We do not sell, rent, or trade personal data to third parties.

4. Information Security Controls

We employ enterprise-grade security controls to protect candidate data against unauthorized access, disclosure, or alteration:

Encryption Protocols: Data transmitted over the network is secured using standard Transport Layer Security (TLS/HTTPS). Stored data and compiled document packages are protected with advanced encryption standards.
Access Management: Access to administration and review portals is strictly limited to authorized personnel using secure single sign-on authentication.
Document Protection: Output onboarding packages are password-protected using unique candidate access credentials.

5. Link & Credential Expiration

Onboarding access links and verification codes are time-limited and single-use. Once an intake package is completed and submitted, the associated link expires to prevent unauthorized re-entry.

6. Data Retention & Inquiries